Financial Manager
Qualifications
- Education Associates or above in accounting, business or related field from an accredited Technical School or College (Unless approved by the Board of Directors)
- Experience equivalent to two (2) years of clerical work including at least one (1) year of routine bookkeeping or routine clerical auditing work
Knowledge and Abilities
- Knowledge of routine mathematical principles, practices, and methods of bookkeeping
- Knowledge of office procedures, practices, and equipment
- Knowledge of efficient organizational skills and efficient maintenance of records
- Knowledge of Quick Books and other software used for maintaining bookkeeping records
- Basic computer literacy
Essential Duties
- Payroll: Calculate and evaluate timesheets, Compute payroll taxes, Calculate payroll deductions/garnishments, print checks on a biweekly and bi monthly basis
- Prepare 941 taxes quarterly and submit to IRS
- Prepare SUTA taxes quarterly
- Prepare W2 and 3 yearly
- Calculate Paid Time Off and assign according to the Paid Time Off schedule
- Maintain employees time sheet and leave request file
- Complete state forms for employees verifying earnings to different business (DHS, Housing, Child Support, Dept. of Labor, garnishment, etc.
- Prepare all necessary paper work for Worker’s Compensation Claims, make appointments with Doctor if employee needs medical attention; follow up with employee to verify condition
- Submit Workers Compensation bills to claims office, make sure claims are paid by working closely with the Worker Compensation Claims Officer
- Complete necessary paper work for all insurance policies obtain by the Helen Tucker Center
- File Claims and work with insurance adjusters
- Pay Monthly Bills accrued by Helen Tucker Center
- Prepare Family Support reimbursement invoice, calculate actual expenditures monthly
- Prepare Budget, Submit Budget and Administrative Allocation Plan to State
- Submit Year End Report to State
- Submit monthly report to Family Support Coordinator
- Verify PCP Billing with Program Coordinator and Residential Coordinator to ensure Daily Notes reflects Billing Codes
- Verify amount billed to State is accurate with the payment received
- Assist front office with answering phone
- Prepare books to be audited by organizing all files, reports, cash collection vouchers, cash disbursements, etc. for auditor
- Prepare financial reports for monthly board meeting.
- Reconcile bank statement for Day Center and Family Support
- Prepare letters to City and County Government requesting quarterly allocation, Prepare financial statement for each city and county
- Prepare financial Statement for West Tennessee Licensure Office
- Implement the Board of Directors requirements and directives
- Assist the Executive Director in building staff morale and agency cohesion